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Project Management of the 100-city smart city mission in India

The urban growth rate in India has been steep in the past couple of decades. The steady increase in the number of million-plus urban areas bear witness to this fact. The number of cities with a population of 1 million or more went up from 35 to 53 between 2001 and 2011.1 During the same time, the number of towns with a population of more than 100,000 rose from 393 to 465.2 The United Nations has predicted that between 2014 and 2050, India will add another 404 million people to its urban population, and will have the highest rate of urbanization among all nations.3

Such rapid urbanization will put tremendous pressure on existing city services such as water, sanitation, sewage, schools, health, and transportation. To accelerate the response to this growing urbanization challenge, in 2015 the Government of India launched the Smart Cities Mission program. The ultimate goal: develop 100 smart cities by 2022. It aims to develop cities that provide essential infrastructure, a decent standard of living for its citizens, and a clean and sustainable environment through the application of smart solutions.4

A smart city development push at this scale from a central government is one of its kind. The central government will invest $7.5 billion over five years—an average of $16 million per city per year.5 The state governments will match the central funds for the cities identified for participation through a competitive selection process. At the city level, the initiatives will be implemented through a newly formed Special Purpose Vehicle, incorporated as a public company. The SPV will be headed by a CEO and supported by an external project management consultant to drive the projects.6

After the program launch in 2015, the Government of India held the India Smart Cities Challenge inviting participation from cities across India. The focus of the challenge was on selecting at least one potential city from each state, while the total number of cities selected from a state depended on the state population. Bloomberg Philanthropies collaborated with the ministry spearheading the mission, the Ministry of Housing and Urban Affairs (MHUA), to support, design, and deliver the challenge. The use of a competitive framework to advance a major urban development mission and allocate funding was a first for the Government of India.7 From the first round of the challenge, 20 cities were shortlisted, also called as lighthouse cities, for the first phase of the Smart Cities Mission.8 To date, 90 of the 100 cities have been selected through multiple rounds of the India Smart Cities Challenge.9

The Smart Cities Mission finds itself at a crossroads today. The governance structure, financing, participant cities, and smart city projects are all in place. However, the success of the program will hinge on how cities and the Government of India are able to track and monitor progress. This is where the central mission management agency under the MHUA plays a vital role.

The mission management agency monitors the progress of all participant cities, keeps track of the appointed project management consultants in each city, provides support in knowledge sharing on best practices and helps resolve specific implementation challenges. The city project management ensures smooth onboarding and roll out of the projects. Each participant city gets to develop its plan in two parts. The first part comprises an “area-based development” that focuses on hard infrastructure to create better planned human settlements and improve the livability of cities.10 It often starts off with a designated area of the city serving as a demonstration site, to be later replicated across the city over time. About 60–70 percent of smart city funds will flow into such area-based development projects. The second part accounts for “pan-city” initiatives that aim to use information and communication technology (ICT) to develop soft infrastructure such as citizen grievance portal or public Wi-Fi in smaller pockets of a city. Hence, while the pan city initiatives provide smart solutions that will be available to all citizens across the city; the area based development initiatives will benefit the citizens who live or work in that particular area.

The agency tracks progress against these two main components and objectives identified under each. For instance, the city of Rourkela11 in the state of Odisha has developed multiple goals under its area-based development plan. This includes cutting emergency response times by 20 percent, reducing the slum population by 30 percent, creating a new skill development center, and increasing renewable energy usage by 10 percent.12 For the pan-city initiative, the city aims to cut waiting time for public transportation by 50 percent, treat and scientifically dispose of 80 percent of solid waste, and improve air quality levels by 20 percent.13

Over the next five years, the mission management agency will closely track progress against the goals set by each city; and based on their tracking and monitoring, suggest course correction wherever required.

Endnotes
[1] Ministry of Housing and Urban Affairs, “Number of cities towns by city size class,” http://moud.gov.in/cms/number-of-cities–towns-by-city-size-class.php, accessed September 15, 2017
[2] Ministry of Housing and Urban Affairs, “Number of cities towns by city size class,” http://moud.gov.in/cms/number-of-cities–towns-by-city-size-class.php, accessed September 15, 2017
[3] United Nations, “World Urbanization Prospects: The 2014 Revision,” 2015, https://esa.un.org/unpd/wup/Publications/Files/WUP2014-Report.pdf.
[4] India.gov, “Smart Cities Mission,” https://india.gov.in/spotlight/smart-cities-mission-step-towards-smart-india, accessed September 15, 2017.
[5] India.gov, “Smart Cities Mission,” https://india.gov.in/spotlight/smart-cities-mission-step-towards-smart-india, accessed September 15, 2017.
[6] Ministry of Housing and Urban Affairs, “Smart Cities,” http://moud.gov.in/cms/smart-cities.php, accessed September 15, 2017.
[7] Bloomberg Philanthropies, “India Smart Cities Mission,’ https://www.bloomberg.org/program/government-innovation/india-smart-cities-mission/, accessed September 15, 2017.
[8] Debu C, “20 cities make the cut for smart cities phase 1,” Maps of India, January 29, 2016, https://www.mapsofindia.com/my-india/government/20-cities-make-the-cut-for-smart-city-project-in-phase-1.
[9] Pretika Khanna, “Smart cities mission: 30 new cities selected in third round,” Live Mint, June 24, 2017, http://www.livemint.com/Politics/JQvXByK7n5ZDDXGRLuwn3L/Smart-Cities-Mission-30-new-cities-selected-in-third-round.html.
[10] “Strategy: Smart cities mission,” Smart cities, http://smartcities.gov.in/content/innerpage/strategy.php, accessed November 28, 2017.
[11] The city of Rourkela is home to one of India’s largest integrated steel plant. As an important regional industrial city it now plans to diversify its economic activities.
[12] Smart city proposal for the city of Rourkela, submitted to the Government of India, http://smartcities.gov.in/upload/uploadfiles/files/Rourkela_SCP.pdf.
[13] Smart city proposal for the city of Rourkela, submitted to the Government of India, http://smartcities.gov.in/upload/uploadfiles/files/Rourkela_SCP.pdf.
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